Board of Education

Board of Education Meeting of June 6, 2023

Board of Education Meeting of May 16, 2023

Call to Order A. Roll Call B. Pledge of Allegiance C. Revision to ...

Call to Order
A. Roll Call
B. Pledge of Allegiance
C. Revision to Agenda Order
II.

III.
Public Communications: Comments from the public. Board members do not respond to
comments. (3 minutes per individual)
Non-Staff Communications and Report
1. ...Reports from Student Board Representatives

IV. Unfinished Business
A. Proposed Calendar for the 2024-2025 School Year – Second Reading
Recommendation: THAT the Board of Education accept and approve as a Second and
Final Reading the proposed calendar for the 2024-2025 school year
V. New Business
A. State of Connecticut Healthy Food Certification – 2023-24
Recommendation: THAT the Board of Education adopt the following motions:
● Pursuant to C.G.S. Section 10-215f, the Board of Education certifies that all food
items offered for sale to students in the schools under its jurisdiction, and not
exempted from the Connecticut Nutrition Standards published by the Connecticut
State Department of Education, will comply with the Connecticut Nutrition
Standards during the period of July 1, 2023, through June 30, 2024. This
certification shall include all food offered for sale to students separately from
reimbursable meals at all times and from all sources, including but not limited to,
school stores, vending machines, school cafeterias, culinary programs, and any
fundraising activities on school premises sponsored by the school or non-school
organizations and groups.
● The Board of Education will allow the sale to students of food items that do not
meet the Connecticut Nutrition Standards and beverages not listed in Section
10-221q of the Connecticut General Statutes provided that the following conditions

are met: 1) the sale is in connection with an event occurring after the end of the
regular school day or on the weekend; 2) the sale is at the location of the event; and
3) the food and beverage items are not sold from a vending machine or school
store. An “event” is an occurrence that involves more than just a regularly
scheduled practice, meeting, or extracurricular activity. For example, soccer games,
school plays, and interscholastic debates are events but soccer practices, play
rehearsals, and debate team meetings are not. The “regular school day” is the period
from midnight before to 30 minutes after the end of the official school day.
“Location” means where the event is being held, and must be the same place as the
food and beverage sales.
B. Revision of Authorized Signers of the ED-099 Agreement for Child Nutrition Programs
Recommendation: THAT the Board of Education designate Paul Vicinus as authorized
to sign the ED-099 Agreement for Child Nutrition Programs and claims for
reimbursement and, in his absence, that Elizabeth Hewitt be authorized to sign claims for
reimbursement.
C. Motion by Lorna Thomas-Farquharson, Jason Chang, and Gayle Harris to Accept
Revised Bylaws 8355 and 8357 -- First Reading
Recommendation: THAT the Board of Education accept as a First Reading the
following bylaws which were revised by the Board Policy Subcommittee:
8355--Meeting Conduct/Public Comment
8357--Agenda, Minutes, and Reports—Order of Business

VI. Staff Communications and Reports
A. Superintendent’s Report
B. Staff Reports and Board Discussions
1. Personnel Report
Background: Mr. Julio Duarte will report.

VII. Routine Matters
A. Approval of Minutes
1. Approval of the Minutes of the May 2, 2023 Regular Board of Education meeting
Recommendation: THAT the Board of Education approve the minutes of the
Regular Board of Education meeting of May 2, 2023

VIII. Information and Reports
A. Board Members: Communications and Reports
1. Reports from Other Boards and Organizations
2. Other Information and Discussions

IX. Future Business
A. Announcement of Future Meeting Dates
1. Tuesday, June 6, 2023, Regular Board of Education meeting, 7:00 p.m., Town Hall, 50
South Main Street, Legislative Chamber, room 314

B. Request for Future Agenda Items
X. Comments from Visitors – 3 minutes per individual, 21 minutes per subject matter
XI. Executive Session
XII. Adjournment[+] Show More

Board of Education Meeting of May 2, 2023

Call to Order A. Roll Call B. Pledge of Allegiance C. Revision to ...

Call to Order
A. Roll Call
B. Pledge of Allegiance
C. Revision to Agenda Order
II. Superintendent’s Presentation: Presentation of the Finalists for the West Hartford Board
of Education Teacher of the Year
III.

IV.
Public Communications: Comments ...from the public. Board members do not respond to
comments. (3 minutes per individual)
Non-Staff Communications and Report
1. Reports from Student Board Representatives

V. Unfinished Business
VI. New Business
A. Recommended 2023-24 Budget Revisions
Recommendation: THAT the Board of Education adopt a revised 2023-2024 budget
of $190,191,121 by making the following increase to the previously adopted 2023-2024
Board of Education Budget:
Increase out-of-district tuition appropriation $66,441

VII. Staff Communications and Reports
A. Superintendent’s Report
B. Staff Reports and Board Discussions
1. Profile and Performance Report (PPR) – State Metrics
Background: Ms. Anne McKernan and Ms. Melissa Caballero will report.

VIII. Routine Matters
A. Financial Report
1. Approval of the Financial Report for the Period Ending March 31, 2023

Recommendation: THAT the Board of Education approve the Financial Report
for the period ending March 31, 2023
B. Approval of Minutes
1. Approval of the Minutes of the April 18, 2023 Regular Board of Education meeting
Recommendation: THAT the Board of Education approve the minutes of the
Regular Board of Education meeting of April 18, 2023

IX. Information and Reports
A. Board Members: Communications and Reports
1. Reports from Other Boards and Organizations
2. Other Information and Discussions

X. Future Business
A. Announcement of Future Meeting Dates
1. Tuesday, May 16, 2023, Regular Board of Education meeting, 7:00 p.m., Town Hall,
50 South Main Street, Legislative Chamber, room 314
2. Tuesday, June 6, 2023, Regular Board of Education meeting, 7:00 p.m., Town Hall,
50 South Main Street, Legislative Chamber, room 314
B. Request for Future Agenda Items
XI. Comments from Visitors – 3 minutes per individual, 21 minutes per subject matter
XII. Executive Session
XIII. Adjournment[+] Show More

Board of Education Meeting of April 18, 2023

Call to Order A. Roll Call B. Pledge of Allegiance C. Revision to ...

Call to Order
A. Roll Call
B. Pledge of Allegiance
C. Revision to Agenda Order
II.

III.
Public Communications: Comments from the public. Board members do not respond to
comments. (3 minutes per individual)
Non-Staff Communications and Report
1. ...Reports from Student Board Representatives

IV. Unfinished Business
V. New Business
A. Appointment of New Superintendent of Schools
Recommendation: THAT the Board of Education appoint a new Superintendent of
Schools for a term to commence May 1, 2023 and further than the Chairperson is authorized
to execute an employment agreement with the new Superintendent on behalf of the Board of
Education
B. McKinney-Vento Grant Assurances
Recommendation: THAT the Board of Education of West Hartford Public Schools makes
the following assurances in relation to its application for a McKinney-Vento Homeless
Assistance Grant:
A. The grant applicant assures that its combined fiscal effort per student, or the aggregate
expenditures of that agency and the State with respect to the provision of free public
education by such agency for the fiscal year preceding the fiscal year for which the
determination is made, was not less than 90 percent of such combined fiscal effort or
aggregate expenditures for the second fiscal year preceding the fiscal year for which the
determination is made.
B. The applicant assures that it is in compliance with all related statutes authorized under
Title VII-B of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11431 et seq.)

(McKinney-Vento Act) and certifies it will use any requested funds to comply with
paragraphs (3) through (7) of section 722(g).
C. The applicant assures that the cash match identified in this grant proposal has not been
used as funding in any other project(s).
VI. Staff Communications and Reports
A. Superintendent’s Report
B. Staff Reports and Board Discussions
1. Non-Renewal of Non-Tenured Personnel/Personnel Report
Background: Mr. Julio Duarte will report.
2. Personnel Report
Background: Mr. Julio Duarte will report.

VII. Routine Matters
A. Approval of Minutes
1. Approval of the Minutes of the Regular Board of Education meeting of
April 4, 2023
Recommendation: THAT the Board of Education approve the minutes of the
Regular Board of Education meeting of April 4, 2023

VIII. Information and Reports
A. Board Members: Communications and Reports
1. Reports from Other Boards and Organizations
2. Other Information and Discussions

IX. Future Business
A. Announcement of Future Meeting Dates
1. Tuesday, May 2, 2023, Regular Board of Education meeting, 7:00 p.m., Legislative
Chambers, room 314, 7:00 p.m.
2. Tuesday, May 16, 2023, Regular Board of Education meeting, 7:00 p.m., Legislative
Chambers, room 314, 7:00 p.m.
3. Tuesday, June 6, 2023, Regular Board of Education meeting, 7:00 p.m., Legislative
Chambers, room 314, 7:00 p.m.
B. Request for Future Agenda Items
X. Comments from Visitors – 3 minutes per individual, 21 minutes per subject matter
XI. Executive Session
A. Executive Session pursuant to section 1-200(6)(A) of the Connecticut General Statutes to
discuss the appointment and employment of a new Superintendent of Schools.

XII. Adjournment[+] Show More

Board of Education Meeting - Adoption of the Superintendent's Budget - April 4, 2023

Call to Order A. Roll Call B. Pledge of Allegiance C. Revision to ...

Town Council and Board of Education Workshop on the Budget of March 30, 2023

1. Call to Order 2. New Business A. Discussion of Fiscal Year ...

Board of Education Public Hearing, followed by Budget Workshop #2 - March 29, 2023

Board of Education Public Hearing, followed by Budget Workshop #2 - ...

Board of Education Meeting of March 21, 2023

Call to Order A. Roll Call B. Pledge of Allegiance C. Revision to ...

Board of Education Meeting of March 15, 2023 - Budget Workshop #1

Link to Budget Workshop Summary: ...

Board of Education Meeting of March 7, 2023 - Presentation of the Superintendent's Budget

Call to Order A. Roll Call B. Pledge of Allegiance C. Revision to ...

FULL LENGTH Board of Education Meeting of February 22, 2023

Call to Order A. Roll Call B. Pledge of Allegiance C. Revision to ...

Link to full meeting in description - Board of Education Meeting February 22 2023

Link to full meeting: https://youtu.be/dyxN70Ph-Bo Call to Order A. ...

Link to full meeting: https://youtu.be/dyxN70Ph-Bo

Call to Order
A. Roll Call
B. Pledge of Allegiance
C. Revision to Agenda Order
II.

III.
Public Communications: Comments from the public. Board members do not respond to comments.
(3 minutes per ...individual)
Non-Staff Communications and Report
1. Reports from Student Board Representatives

IV. Unfinished Business
V. New Business
A. Proposed Calendar for the 2024-2025 School Year (First Reading)
Recommendation: THAT the Board of Education reviewas a first reading the proposed calendar
for the 2024-2025 school year.
VI. Staff Communications and Reports
A. Superintendent’s Report
B. Staff Reports and BoardDiscussions
1. Multi-Year Enrollment Projections
Background: Ms. Elizabeth Hewitt will report

VII. Routine Matters
A. Approval of Minutes
1. Approval of the Minutes from the February 7, 2023 Regular Board of Education meeting
Recommendation: THAT the Board of Education approve the minutes from the Regular Board
of Education meeting of February 7, 2023

VIII. Information and Reports
A. Board Members: Communications and Reports
1. Superintendent’s Search Update
Background: Mr. David Erwin will report
2. Other Information and Discussions

IX. Future Business
A. Announcement of Future Meeting Dates
1. Tuesday, March 7, 2023, Regular Board of Education meeting, Presentation of the
Superintendent’s Budget, 7:00 p.m., Town Hall, 50 South Main Street, Legislative Chamber, room
314
2. Wednesday, March 15, 2023, Budget Workshop #1, 7:00 p.m., Town Hall, 50 South Main Street,
Legislative Chamber, room 314
3. Tuesday, March 21, 2023, Regular Board of Education meeting, 7:00 p.m., Town Hall, 50 South
Main Street, Legislative Chamber, room 314
4. Wednesday, March 29, 2023, BOE Public Hearing, 7:00 p.m. followed by Budget Workshop #2,
Town Hall, 50 South Main Street, Legislative Chamber, room 314
B. Request for Future Agenda Items
X. Comments from Visitors – (3 minutes per individual, 21 minutes per subject matter)
XI. Executive Session
XII. Adjournment[+] Show More

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Board of Education Meeting of June 6, 2023